Privacy Policy
The International Association of Medical Regulatory Authorities (“IAMRA,” “we,” “us,” or “our”) respects your privacy. This Privacy Notice describes the processing of Personal Information (defined below) that is provided, collected, or disclosed in the course of providing our services and benefits to you and the organization you represent, and on the websites, applications, social media pages, other platforms that link to this Privacy Notice (collectively, the “Services”).
- Personal Information We Collect
We may collect a range of Personal Information. “Personal Information” means information that uniquely identifies, relates to, describes, or is reasonably capable of being associated with or linked to you.
When you apply for membership or take advantage of any of our Services, we may collect your Personal Information including your name, the name of the organization you represent, e-mail address, and your organization’s phone number.
When you use our website, we may automatically record information, including your Internet Protocol address (IP Address), geolocation of your device, browser type, referring URLs (e.g., the website you visited before coming to our website), domain names associated with your internet service provider, and any other information regarding your interaction with our website.
- How We Collect Personal Information
- Directly From You – We collect Personal Information that you provide to us, for example, if you apply for membership with us, choose to contact us, request information from us, or sign up to receive updates.
- From Third Parties – We may collect Personal Information from third parties, including business partners, subcontractors, advertising networks, analytics providers, and search information providers, who may provide us with Personal Information about you.
- Through Online Tracking Technologies – We use cookies and similar technologies to collect Personal Information related to activity on our website. For additional information regarding our use of these technologies, see the Cookies and Tracking Technologies section below.
- How We Use Personal Information.
- To provide our Services to you, including considering your membership application, adding your organization to the International Directory of Medical Regulatory Authorities, and submitting reimbursement payments to you if necessary.
- For internal research and development, such as testing and improving the quality of our Services, and creating new Services.
- For marketing, such as sending information about our Services, including using your information to send you messages, notices, and newsletters.
- For communicating with you, such as responding to your questions and comments.
- For legal, security, or safety reasons, such as protecting our and our users’ safety, property, or rights; complying with legal requirements; enforcing our terms, conditions, and policies; detecting, preventing, and responding to security incidents; and protecting against malicious, deceptive, fraudulent, or illegal activity.
- As part of a corporate transaction, such as in connection with the sale of part or all of our assets or business, the acquisition of part or all of another business or another business’ assets, or another corporate transaction, including bankruptcy.
If you are applying for employment with us, we also use Personal Information to process your job application, to verify the information you have provided in your application, conduct interviews, perform background and reference checks, to communicate with you and answer your questions, to confirm your eligibility for employment, and improve our recruiting processes. We may also save your Personal Information for future employment opportunities with us.
- How We Disclose Personal Information
- Development and Fulfillment of IAMRA Services - We may disclosure information collected and associated with our Services for purposes of fulfilling our purpose and objectives, including forming working groups and committees, inter-authority collaboration and coordination, and facilitating the development of an international network of medical regulatory authorities.
- Service Providers – We disclose your Personal Information with third party service providers as necessary to enable them to support our Services or other aspects of our business.
- Legal Obligation or Safety Reasons – We may disclose Personal Information to a third party when we have a good faith belief that such disclosure of Personal Information is reasonably necessary to (a) satisfy or comply with any requirement of law, regulation, legal process, or enforceable governmental request, (b) enforce or investigate a potential violation of any agreement you have with us, (c) detect, prevent, or otherwise respond to fraud, security or technical concerns, (d) support auditing and compliance functions, or (e) protect the rights, property, or safety of FSMB, its employees and clients, or the public against harm.
- Merger or Change of Control – We may disclose Personal Information to third parties as necessary if we are involved in a merger, acquisition, or any other transaction involving a change of control in our business, including but not limited to, a bankruptcy or similar proceeding. Where legally required, we will give you notice prior to such disclosure.
- Cookies and Other Tracking Technologies
We use analytics services, including Google Analytics, to assist us with analyzing our website traffic. These services utilize cookies and other technologies that collect your Personal Information. To learn more about how Google uses data, visit Google’s Privacy Policy and Google’s page on “How Google uses data when you use our partners’ websites or apps.” You may download the Google Analytics Opt-out Browser Add-on for each web browser you use, but this does not prevent the use of other analytics tools. To learn more about Google Analytics cookies, visit Google Analytics Cookie Usage on Websites.
Most browsers provide you with the ability to block, delete, or disable cookies, and your mobile device may allow you to disable transmission of unique identifiers and location data. If you choose to reject cookies or block device identifiers, some features of our Services may not be available, or some functionality may be limited or unavailable. Please review the help pages of your browser or mobile device for assistance with changing your settings. We do not respond to Do Not Track (“DNT”) signals sent to us by your browser at this time.
- Retention of Personal Information
We will retain Personal Information for as long as necessary to fulfill the purposes described in this Privacy Notice, unless otherwise required by applicable laws. Criteria we will use to determine how long we will retain your Personal Information include whether we need your Personal Information to provide you with our Services you have requested; we continue to have a relationship with you; you have requested information or Services from us; we have a legal right or obligation to continue to retain your Personal Information; we have an obligation to a third party that involves your Personal Information; our retention or recordkeeping policies and obligations dictate that we retain your Personal Information; we have an interest in providing you with Personal Information about our Services; or we have another business purpose for retaining your Personal Information.
- How We Protect Personal Information
We use commercially reasonable efforts to protect the confidentiality and security of Personal Information. However, despite these efforts to store Personal Information in a secure environment, we cannot guarantee the security of Personal Information during its transmission or its storage on our systems.
- International Use of our Website
Our website is hosted in the United States. If you are visiting our website from outside of the United States, please note that by providing your Personal Information, it is being transferred to, stored, collected, or processed in the United States, where our servers are located and operated.
- Children’s Privacy
We do not knowingly collect or solicit any Personal Information from children under the age of 13 without verified written parental consent. In the event that we learn that we have collected Personal Information from a child under the age of 13, we will promptly take steps to delete that information. If you are a parent or legal guardian and think your child has given us their Personal Information, you can email us at secretariat@iamra.com.
- Links to Third-Party Websites
We are not responsible for the practices employed by any websites or services linked to or from our Services, including the information or content contained within them. We encourage you to investigate and ask questions before disclosing Personal Information to third parties, since any Personal Information disclosed will be handled in accordance with the applicable third party’s privacy notice.
- Shine the Light
Under California Civil Code Section 1798.83, individual customers who reside in California and who have an existing business relationship with us may request information about our disclosure of certain categories of Personal Information to third parties for the third parties’ direct marketing purposes, if any. To make such a request, please e-mail us at secretariat@iamra.com. Please be aware that not all information sharing is covered by these California privacy rights requirements and only information on covered sharing will be included in our response. This request may be made no more than once per calendar year.
- Supplemental Notice for Covered Jurisdictions
This Section 12 provides you with additional information if you are located in certain jurisdictions such as the European Union, Switzerland, United Kingdom, Canada, India, or Brazil (“Covered Jurisdictions”), as required by applicable data protection laws in those Covered Jurisdictions. In the event of a conflict between this Section 12 and the rest of this Privacy Notice, this Section 12 shall take precedence. Any capitalized terms not defined herein have the meanings set forth in the applicable data protection laws, including the EU and UK General Protection Data Regulation (“GDPR”), The Switzerland Ordinance on the Federal Act on Data Protection (“FADP”), Quebec Law 25, India Digital Personal Data Protection Act, and the Brazilian General Personal Data Protection Law (“LGPD”).
Data Controller
The Controller in relation to Personal Information collected within the scope of this Privacy Notice is the International Association of Medical Regulatory Authorities, 400 Fuller Wise Road, Euless, Texas 76039 USA.
Legal Basis for Processing
Our legal basis for collecting and using your Personal Information will depend on the Personal Information concerned and the specific context in which we collect it. However, we typically collect Personal Information from you only where we need to comply with a legal obligation, where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms, or where we have your consent to do so.
Special Category Data
IAMRA does not intend to collect any Special Category Data, which is any data that reveals your racial or ethnic origin, political opinions, religious, moral or philosophical beliefs, trade union membership, political views, the processing of genetic data, biometric data for the purpose of identifying a person, and data concerning health or a person’s sex life and/or sexual orientation. Please refrain from sending us any Special Category Data.
Automated Decision Making
IAMRA does not make any automated decisions about you. If we decide to, we will first obtain your express, opt-in consent.
Cross-Border Data Transfers
Personal Information that we collect or receive may be transferred to and/or processed by third parties that are located outside of your Covered Jurisdiction, some of which applicable authorities may not consider to have an adequate level of protection for Personal Information. IAMRA will only transfer Personal Data to third parties located outside of the Covered Jurisdiction when it has ensured appropriate safeguards for such Personal Information through use of the standard contractual clauses or other lawful and approved methods.
- Your Privacy Rights and How to Exercise Them
Depending on where you live, you may have the following rights with respect to your Personal Information under applicable data protection laws:
- Access – The right to know what Personal Information we have collected about you and to access such data.
- Data portability – The right to receive a copy of your information in a portable and readily usable format.
- Deletion – The right to delete your Personal Information that we have obtained, subject to certain exceptions.
- Correction – The right to correct inaccuracies in your Personal Information.
- Opt out of certain processing – The right to opt out of the processing of your Personal Information for purposes of targeted advertising and opt out of the processing of your Personal Information for profiling in furtherance of decisions that produce legal or similarly significant effect concerning you.
- Objection/Restriction of Processing – The right to object or restrict us from processing your Personal Information in certain circumstances.
- Withdraw Consent – The right to withdraw your consent where we are relying on your consent to process your Personal Information.
- Lodge a Complaint – The right to lodge a complaint with a supervisory authority or other regulatory agency if you believe we have violated any of the rights afforded to you under applicable data protection laws. We encourage you to first reach out to us so we have an opportunity to address your concerns directly before you do so.
To opt out of marketing emails, please email us at secretariat@iamra.com or by following the instructions included in the email or text correspondence. Please note that, even if you unsubscribe from certain correspondence, we may still need to contact you with important transactional or administrative information, as permitted by law. Additionally, if you withdraw your consent or object to processing of your Personal Information, or if you choose not to provide certain Personal Information, we may be unable to provide some or all of our Services to you.
To exercise any of the privacy rights afforded to you under applicable data protection laws, please submit a request to us by one of the following methods:
- Calling us at (817) 868-4006
- E-mailing us at secretariat@iamra.com
You will not be discriminated against in any way by virtue of your exercise of the rights listed in this Privacy Notice which means we will not deny goods or Services to you, provide different prices or rates for goods or Services to you, or provide a different level or quality of goods or Services to you. Only you, or an authorized agent that you authorize to act on your behalf, may make a request related to your Personal Information. You may also make a request on behalf of your minor child.
We must verify your identity before fulfilling your requests, and if we cannot verify your identity, we may request additional information from you. If you are an authorized agent making a request on behalf of another person, we will also need to verify your identity, which may require proof of your written authorization or evidence of a power of attorney. We endeavor to respond to requests within the time period required by applicable law. If we require more time, we will inform you of the reason and extension period in writing.We do not charge a fee to process or respond to your requests unless they are excessive or repetitive. If we determine that a request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request. We may deny certain requests, or only fulfill some in part, as permitted or required by law. If you are not satisfied with the resolution of your request and you are afforded a right to appeal such decision, you will be notified of our appeal process in our response to your request.
- Changes to this Privacy Notice
Please note that we may modify or update this Privacy Notice from time to time, so please review it periodically. Unless otherwise indicated, any changes to this Privacy Notice will apply immediately upon posting to our websites.
- Contact Us
If you have any questions about our practices or this Privacy Notice, please contact us at secretariat@iamra.com.
Become a MemberIf your organization would like to apply for membership in IAMRA, please complete the online membership application. | Contact UsIAMRA Secretariat |
